letter to HR

How To Write A Letter To HR Regarding Salary Deduction?

How to write a letter to HR regarding salary deduction?

What is a letter to HR about salary deduction?

A letter to HR about a salary deduction is the first step in a pay or wage dispute. But what exactly is a letter to HR about salary deduction?

A letter to HR about salary deduction is your opportunity to bring the dispute to the company’s attention. Most likely, the salary deduction results from an error in record keeping. Generally, once you notify HR, the issue can be quickly resolved. But it’s also possible that there is a disagreement over your expected salary.

Your employer cannot deduct from your salary unauthorized funds. Before you dispute the amount, you should confirm that the deduction is in error.

The letter to HR about salary deduction is your chance to tell your side of the story. You can explain why you think the deduction is in error. And if you are correct, your employer should pay you what you are owed.

Related posts:

What to include in a letter to HR about salary deduction?

The letter to HR about salary deduction should lay out the facts about the situation. In the letter, you can write down the details about the error. Explain how much money was deducted from your salary and why you think it resulted from an error.

How to start a letter to HR about salary deduction?

Start the letter to HR about salary deduction with the name of the HR professional. But, if you don’t know the name of the HR Professional, you can start with: Dear HR Manager or Dear HR Professional.

Include the following details in your letter to HR about salary deduction:

  • Amount of money was wrongly deducted from your salary
  • Pay period with dates in which the deduction occurred
  • Your contact information (email and phone number)

Sample Complaint Letter for Salary Deduction

Dear HR Manager,

I am contacting you regarding a salary deduction I have noticed on my most recent paycheck. I want to bring this issue to your attention as soon as possible.

I work at the San Diego, CA office:

Job Title: Shift Manager

Start date in this role: April 2022

Pay: $2,537 every pay period

During the last pay period, I worked a full schedule. I did not take any time off, yet I noticed a salary deduction. I have checked my schedule and confirmed with my manager that I didn’t take any PTO during the most recent pay period.

Therefore, the $234.50 should not have been deducted from my pay. After the salary deduction, I spoke to Penelope Jones (my manager) to alert her to the issue, and Penelope told me to contact HR for help. I ask you to review my pay for the most recent pay period and correct the salary deduction.

If you have any questions, please call me at (Your cell phone number) or email me at (Your company or personal email address).

I appreciate your help, and I look forward to hearing from you soon.

Many thanks in advance.

(Your first and last name)
(Your job title)
(Your employee ID)

Related posts:

Letter to HR to Ask for justification of Salary Deduction

Dear HR Manager (or name of HR person),

I would like to let you know that the payroll department made unnecessary deductions from my salary. On my last pay stub, I noticed two salary deductions. I have never seen these deductions on my paychecks in the past, and I believe the deductions were made in error.

There were two salary deductions:

$98.50
$167.86

Please let me know the reasons behind the above salary deductions.

I appreciate your help, and I look forward to hearing from you soon.

Many thanks in advance.

(Your first and last name)
(Your job title)
(Your employee ID)

Letter to HR Requesting Payment for Salary Deduction

Dear “Professional” or “HR Manager”,

I would like to request payment for a recent salary deduction. Payroll has made an error on my March 15 paycheck.

I wanted to reach out to you as soon as possible to request payment for the salary deduction because I believe the deduction to be the result of an accounting error.

The amount of salary deduction was $374.50. Please correct the error as soon as possible.

I appreciate your help, and I look forward to hearing from you soon.

Many thanks in advance.

(Your first and last name)
(Your job title)
(Your employee ID)